Clinical Scheduling Coordinator

Clinical Scheduling Coordinator

Masonicare Corporate Services - Wallingford, CT

Day Shift / 40hrs/wk

We are committed to supporting our employees with competitive pay, comprehensive benefits such as medical insurance, dental insurance, vision insurance, paid time off, tuition reimbursement, matching 401K retirement plan, work-life balance, and career growth opportunities.

The Clinical Scheduling Coordinator is responsible for coordinating and maintaining staffing schedules for all clinical team members across CareLink   program locations.

Essential Duties and Responsibilities:

1. Coordinate and manage clinical staffing schedules for all shifts, CareLink locations, and on-call rotations to ensure consistent and appropriate coverage.
2. Create, maintain, and update master schedules utilizing scheduling and payroll systems while ensuring compliance with organizational policies and staffing standards.
3. Process approved schedule changes, paid time off requests, additional shifts, call-outs, and staffing adjustments in a timely manner.
4. Collaborate regularly with ALSA Directors and community leadership to address staffing needs, scheduling challenges, and operational priorities.
5. Analyze staffing utilization and scheduling trends to support resident care needs, reduce overtime, control labor expenses, and improve workforce efficiency.
6. Ensure all schedules are completed, reviewed, approved, and posted within established timelines.
7. Coordinate coverage for open shifts, weekends, holidays, call-outs, and future vacancies by working with available staff and maintaining effective on-call schedules.
8. Maintain attendance records and support employee accountability related to scheduling and staffing practices.
9. Assist with the orientation of new clinical staff regarding scheduling procedures, staffing expectations, etc.
10. Develop and implement strategies to decrease overtime, improve labor management, and achieve staffing-related expense reduction goals across all CareLink locations.
11. Promote the effective use of shared staffing resources between locations to enhance coverage, reduce overtime, and support employee retention.
12. Maintain and monitor employee compliance records, including annual education, competencies, health requirements, medical documentation, and required training. Notify staff and leadership of outstanding requirements and support timely completion.
13. Partner with on-site leadership to establish and implement best practices for tracking, obtaining, and maintaining required employee records within the ALSA program. 
14. Perform other duties and responsibilities as assigned.

Minimum Qualifications:

Education: Associates Degree Preferred

Experience: Three to five years’ experience in staffing/scheduling in a healthcare environment

Certificates, Licenses, Registrations: N/A

Key Competencies: Knowledge of computerized scheduling system