Payroll Analyst

Payroll Analyst

Masonicare Corporate Services - Wallingford, CT

Day Shift / 40hrs/wk

The Payroll Analyst is responsible for ensuring that all employees are paid accurately and on a timely basis.  Responsible for working regularly within the payroll dashboard and timekeeping systems. Responsible for review of W2s, state and federal tax filings and garnishments. Responsible for auditing, reconciling payroll reports and registers, all while offering exceptional customer service experience for managers and employees. 

Essential Duties and Responsibilities:

• Responsible for processing payroll weekly utilizing ADP Workforce Manager, ADP Workforce Now, and Netsmart. When applicable, process test payroll runs in UAT environment. Responsible for meeting all weekly payroll deadlines. When needed, process off-cycle payroll runs and re-align work schedule if necessary, during company holidays to ensure company payrolls are processed properly and accurately. Working regularly within the payroll dashboard to eliminate any possible errors, reviewing input summary, statistical summary totals, employee updates, download reports, pay import and batches.
• Responsible for providing exceptional customer service while assisting managers and employees with questions regarding their paychecks.  Research, analyze and prepare responses to questions from departments on their monthly payroll.
• Assist with retirement plans loan and deferral weekly and annual audits. Reconcile and ensure files are properly loaded into payroll module.
• Responsible for monitoring garnishments and taxes prepared by the HRIS system. When applicable, also correcting tax errors ahead of quarters. 
• Performs weekly test payroll runs, completes audit and validation of payroll registers, iReports, and other ADP custom/standard reports to ensure accuracy and compliance. Completes preventative care incentive reports and enters batch imports to process. 
• Performs payroll corrections when needed. Monitors employee arrears and makes edits when needed. Enters all company batches, process check reversals, historical corrections, and PTO corrections.
• Ensure direct deposit, federal and state tax forms are listed for employees prior to processing payroll. Initiate pay cards for new hires or terminations when needed. 
• Assists with special projects as assigned or works together with other Analysts, HR Business Partners, Benefit team members, Risk, IT or other colleagues as needed. 
• Prepare and validate annual W-2 and release W-3s. When necessary, prepare W-2c and transmit W-3c. 
• Prepares payroll written and verbal communications and disperses such communications as needed. 
• Through ADP Bridge, Support Center and Learning Module complete trainings and stay up to date on education, enhancements and payroll updates. Utilize payroll analytics tools to ensure compliance and review data for areas of improvement. 
• When company transfer is processed, assist with migrating direct deposit, state and federal tax, company 401k, non-elective and FLSA over to new company. When necessary, create reports to ensure correct reporting of FLSA.
• Assists with the annual retirement and financial audits as necessary.  
• Assist with General Ledger and company taxes when needed.
• Process employee wage verifications and unemployment wage inquiries. 
• Performs other duties as assigned.  

Minimum Qualifications:

Education:                   High School diploma or GED; Associates or Bachelor’s Degree preferred 

Experience:                 5 years Healthcare payroll experience or equivalent payroll experience. Experience working in a business setting with demonstrated competencies in processing and distributing payroll while handling confidential information and maintaining time sensitive deadlines.   

Key Competencies:     Ability to take independent action with minimal supervision.  Must have good verbal and written communication, organizational and customer service skills.  Ability to handle multiple tasks and projects with attention to detail. Good problem solving skills. In-depth knowledge of all standard software detail-oriented, positive attitude, team player, simultaneously handle multiple priorities and meet deadlines working extra hours when necessary.